Xero Tip Of The Month April 2017 - Xero's Inbuilt Calculator

Do you ever find yourself adding up numbers on a calculator to derive a correct figure to then enter into a Xero invoice or manual journal?

When entering numerical data to specific fields in Xero, it recognises the key arithmetic functions of addition, subtraction, multiplication and addition. It even recognises brackets to allow for more complicated calculations concerning the order of operations.


Use the inbuilt calculator in transactions:

In transactions such as invoices, you can enter a basic arithmetic operation into the fields Quantity, Unit Price and Discount. Xero calculates the result when you press Enter or Tab.


Use the inbuilt calculator in manual journals:

You can also use the inbuilt calculator in the debit and credit fields in manual journals.


If you make a typo, a red box will appear around the field, giving you a chance to fix things up or, if you try and tab out again, the value that was in the field previously will be returned.


You can use brackets and *, /, + or -, and your formula can be as complex as you like.

Remember, Xero uses BODMAS principles: this is the same order in which Excel performs calculations.

See all the Xero features that can help you run your business beautifully at

Previous Tips

March 2017 – Expense Claims In Xero

February 2017 – Customise The Dashboard In Xero

January 2017 – Customisable New Reports In Xero

December 2016 – Email Templates In Xero

November 2016 – Bank Rules In Xero

October 2016 – Smart Lists In Xero

September 2016 – Files in Xero

August 2016 – Direct Bank Feeds In Xero

July 2016 – Managing Bills and Purchases in Xero

June 2016 – Shortcuts In Xero

May 2016 – Email Integration

April 2016 – Recurring Sales Invoices

March 2016 – Two Step Authentication

February 2016 – Xero Search

January 2016 – File Storage in Xero

December 2015 – Invoice Reminders

November 2015 – Xero on the go, with Xero Touch

October 2015 – Invoice Payment Terms

September 2015 – Sales Invoice Customisation

August 2015 – Business Performance Review

July 2015 – Cash Coding In Xero

June 2015 – Xero to Xero Billing

May 2015 – Find and Recode

April 2015 – Online Invoicing